When it comes time to prepare for your trade show, freight services are, as I’m sure you know, one of the most important components of your preparation.
After all, when you’ve made a large investment in a trade show and are looking to make an impression, nothing can sour the moment as much as a snag.
While goals at a trade show can vary greatly, everything depends on your booth, your marketing materials, your other components, and your personnel arriving at the right time and in the right condition.
This is especially true of your exhibit. Your shipping costs can rise dramatically depending on a number of factors, making it even more critical that you follow best practices and abide as closely as possible by the rules of every trade show.
A dramatic rise in shipping costs can be the difference between a successful trade show experience…
And a trade show you won’t be returning to.
It’s a frightening prospect, which is why we’ve specialized in trade show freight services for years. There’s something wonderful about working with a company that can ease your mind around a trade show and help you feel comfortable in what may be a very large investment.
Having a professional handle the shipping details for you can simply help you breathe easier.
And, depending on your familiarity with a particular trade show, who’s running the trade show, and who you might have to deal with along the way, there can be a significant advantage to having someone else handle the craziness that can crop up.
From drayage to I&D and everything in between, there are a lot of financial choke points in the process, places where you can see your costs rise significantly because of a simple mistake or misunderstanding.
That being said, if you feel confident in dealing with folks like the show decorator and I&D teams and really just need someone to help you with the “there and back again” aspect of your trade show, you have a few options.
Although options differ from trade show to trade show, freight services generally fall into two large categories: advance warehouse shipping or direct-to-show shipping.
Trade Show Freight Services — Advance Warehouse Shipping vs Direct-to-Show Shipping
Though you’ll want to do a bit of checking beforehand to evaluate potential shipping carriers (a dedicated shipper for a trade show who is the “official” carrier for an event may be able to offer special services or discounts), your options generally fall into the above categories.
Advance warehouse shipping is exactly what it sounds like — instead of shipping a few days before and directly to the trade show, freight services are contracted to ship your materials to a warehouse ahead of time.
Direct-to-show shipping is equally self-explanatory — it’s basically shipping last minute. Though it may sound like you’d want to avoid this if at all possible, there are advantages to both.
As far as advance warehouse shipping is concerned, here are the advantages:
Trade Show Freight Services — Advance Warehouse Shipping Benefits
While it may not seem like there would be benefits when shipping direct-to-show, there certainly can be—here are some of them:
Trade Show Freight Services — Direct-to-Show Benefits
Though there are a few benefits, advance warehouse shipping is almost certainly the way to go in most cases. Plan carefully, adjust your schedule accordingly, and do your best to work with a company who’s an expert in shipping for trade shows.
Need Some Help With Your Next Trade Show? Shipping Services for Trade Shows Are One of Our Specialties
Our experience shipping a wide variety of specialty goods makes us uniquely qualified to help you safely, and efficiently, get your shipment to your show, on time, and in great condition.
We’d love to talk to you about how we can help you meet your needs.
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