VMX 2027 shipping
Deadlines comingVMX (Veterinary Meeting & Expo)
- Show dates
- January 16 to 20, 2027
- Venue
- Orange County Convention Center
- City
- Orlando, FL
- General service contractor
- Freeman
VMX 2027 runs January 16 to 20 at the Orange County Convention Center in Orlando, with Freeman as the general service contractor. Exhibitors bring clinic equipment, diagnostic devices and product displays, some of it crated and sensitive to rough handling. We arrange freight to Freeman's advance warehouse or straight to the show, and back home after it closes.
VMX 2027 freight deadlines
VMX 2027 deadlines are not posted yet: the exhibitor kit is in hand and the DTS trade show desk is checking it. The advance warehouse address and deadline, the direct to show window and the move in plan post here once that check is done. Leave your e-mail in the box at the top and the trade show desk sends you the deadlines as soon as they post.
Page updated November 12, 2026.
Get a show freight quote
Tell us which way the freight is going and what it is. The trade show desk quotes it and lines up the carrier, and the same desk books the outbound carrier once the show closes.
- Quoting for
- VMX 2027
- Venue
- Orange County Convention Center, Orlando
- General service contractor
- Freeman
- Next deadline
- Show opens, January 16, 2027
Have ready: how many crates or pallets, their sizes and weights, your dock’s city and ZIP, and the booth number. Not sure about the warehouse or direct? Say so and the desk advises.
Rather talk it through? Call (800) 460-8540. A person answers, Monday to Friday.
Your freight, step by step
Seven steps from your dock to the show and home, and three parties: you, the carrier DTS books, and Freeman. Pick a step to see what happens there and what to watch for.
You
You, the exhibitor. You pack, label and do the outbound paperwork. Both bills come to you.
Pack and label
Crate, box or skid the freight, and put a label with your company and booth number on every piece.
Watch for
A piece with no company and booth number on it is held until the contractor works out whose it is.
The carrier DTS books
DTS and the carrier, the freight bill. We quote the lane, book the carrier and pass on what we hear as we hear it. The carrier does the driving. One freight bill, from DTS, quoted before anything moves.
Pickup and the road
The carrier DTS books picks up at your dock and hauls the freight to the show's address. The driver carries a bill of lading and, for a truck shipment, a certified weight ticket.
Watch for
A truck shipment without a certified weight ticket is billed at the contractor's estimated weight.
Get a show freight quoteFreeman: material handling
Freeman, material handling. Material handling is everything between the truck and your booth: unloading, storing, moving the freight in, holding your empty crates and reloading at the end. Freeman does it and bills it by weight, on its own bill, apart from the freight quote.
Arrival
Advance freight goes to the contractor's warehouse and waits there. Direct freight goes to the show: the carrier checks in at the marshalling yard and is called to a dock. Either way Freeman unloads the truck.
Watch for
Freight that reaches the warehouse after its deadline is surcharged or refused.
Freeman, material handling. Material handling is everything between the truck and your booth: unloading, storing, moving the freight in, holding your empty crates and reloading at the end. Freeman does it and bills it by weight, on its own bill, apart from the freight quote.
To your booth
Freeman moves the freight from the warehouse or the dock to your booth and takes your empty crates away to store. With the unloading and the reloading, this is material handling.
Watch for
Uncrated or mixed loads, and moves outside straight-time hours, are handled at a higher rate.
Freeman, material handling. Material handling is everything between the truck and your booth: unloading, storing, moving the freight in, holding your empty crates and reloading at the end. Freeman does it and bills it by weight, on its own bill, apart from the freight quote.
Show days
You exhibit. Freeman holds your empty crates until the show closes.
Watch for
The outbound paperwork is due before the show closes: Freeman's material handling agreement, with the carrier DTS booked named on it.
Freeman, material handling. Material handling is everything between the truck and your booth: unloading, storing, moving the freight in, holding your empty crates and reloading at the end. Freeman does it and bills it by weight, on its own bill, apart from the freight quote.
Move out
The empties come back to the booth, you pack and label for home, and Freeman reloads the outbound truck.
Watch for
Freight left on the floor with no paperwork goes to the show's own carrier, at the show's rates.
The carrier DTS books
DTS and the carrier, the freight bill. We quote the lane, book the carrier and pass on what we hear as we hear it. The carrier does the driving. One freight bill, from DTS, quoted before anything moves.
The trip home
The carrier we booked checks in at the marshalling yard, waits for a door, loads and hauls the freight home.
Watch for
A carrier that misses the yard check in can lose the freight to the show's carrier.
The two bills
Show freight comes with two bills, from two companies. The freight bill pays for the truck. The material handling bill pays Freeman for everything between the truck and your booth, and it is the surprise on most first shows.
The freight bill
From DTS, for the carrier's move
Pays for steps 2 and 7: the truck from your dock to the show, and home again.
What is on it
One quote for the lane, by the freight's size and weight.
- Linehaul, your dock to the show's address
- Fuel surcharge
- Trade show pickup or delivery
- Accessorials at your dock: liftgate, inside pickup
- The outbound leg, when you book it with us
What adds to it
- Weight or dimensions that differ from what was quoted
- Services at your dock that were not on the quote
- Wait time at the yard or the dock, past the carrier's free time
- A second delivery, when the show's window is missed
Quoted before anything moves, one invoice, every line explained.
The material handling bill
From Freeman, the show contractor
Pays for steps 3 to 6: everything between the truck and your booth, in and out.
What the weight charge covers
One charge by weight: per 100 lb, with a minimum.
- Unloading the truck
- Storing advance freight at the warehouse
- Moving the freight to your booth
- Taking away, storing and returning your empty crates
- Reloading the outbound truck
What adds to it
- Freight that reaches the warehouse late
- Uncrated, mixed or pad-wrapped freight
- Moves outside straight-time hours
- Freight left with no outbound paperwork
Also called drayage. It is not part of the freight quote; the kit has the rate sheet.
Getting the booth home from VMX
Outbound is where exhibits get stranded. We book the outbound carrier before the show opens, send it the yard check-in time, and watch for the pickup.
Quote the outbound with the inbound and the same desk has both legs. Or call (800) 460-8540 from the floor.
Shipping to Orlando
Venues, the other shows in town and what to know about getting freight into Orlando: trade show shipping in Orlando.
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