Joining FABTECH is a prime opportunity to demonstrate advanced manufacturing solutions, innovative metalworking technologies, and automation systems to a large and targeted audience. But preparing for a tradeshow — especially organizing the logistics of your booth and display materials—takes time, planning, and precision.
Shipping to a major trade show, such as FABTECH, involves more than just booking a freight carrier. Trade show logistics are fast-paced and filled with tight deadlines. Whether you’re a first-time exhibitor or a seasoned attendee, this guide will walk you through how to ship your booth materials efficiently and with confidence
To ensure your materials arrive on time and intact, it's essential to understand the key logistics players at FABTECH, including the general contractor, venue, and your freight provider.
Freeman typically serves as the general contractor for FABTECH. Freeman manages the setup, teardown, freight handling, and on-site logistics. While they offer end-to-end logistics services, you are not obligated to use them exclusively. Many exhibitors work with independent providers like Diversified Transportation Services (DTS) for more tailored solutions and responsive support.
FABTECH rotates venues annually, but this year it is held at McCormick Place (Chicago). The venue you ship to will either receive materials at an advanced warehouse or directly at the show site during scheduled move-in windows.
Trade show freight companies are experts in navigating venue rules, union labor schedules, marshalling yard protocols, and delivery deadlines. They coordinate both inbound and outbound transportation, track shipments, and offer on-site support. DTS specializes in trade show shipping and ensures exhibitors get personalized guidance and service from start to finish.
FABTECH has strict guidelines when it comes to labeling, delivery times, and paperwork. You’ll want to review the FABTECH Exhibitor Manual thoroughly and make sure your shipments are properly packed and labeled.
FABTECH exhibits often include heavy machinery and sensitive equipment. Protect your investment by:
Trade Show Essentials Kit: Be sure to pack:
Your shipping labels should clearly show:
Label Tip: Completely remove all outdated labels to prevent misrouting.
You can create official labels via:
The FABTECH Exhibitor Manual includes detailed shipping instructions and policies, and can typically be found on the FABTECH website or through Freeman. Be sure to review:
FABTECH provides two options for freight delivery:
Shipping to the advance warehouse allows you to send your materials ahead of time, weeks before the show. Your freight is held securely and delivered to your booth during your scheduled move-in time. This is a great option to reduce on-site stress and ensure timely booth setup.
This option involves shipping your materials directly to the venue during your designated move-in window. It can save storage costs but leaves less room for error in case of delays. It also often requires your driver to check into a marshalling yard and wait for delivery instructions.
To help determine which option is best for you, view the comparison chart below.
FABTECH is a large, fast-moving event with strict logistics policies and complex schedules. Having a dedicated partner like Diversified Transportation Services can streamline the entire process. DTS provides:
Whether this is your first FABTECH or you’re a returning exhibitor, we’re here to simplify the process, help you stay compliant, and reduce the stress of shipping.
Not sure where to start? Check out our Guide to Trade Show Shipping for a complete walkthrough of timelines, best practices, and industry tips.
Call us at (310) 521-1200 or click below to request your personalized FABTECH shipping quote.
Whether you're a company looking to improve one facet of your supply chain, your entire supply chain, or simply looking for a transportation and logistics consultation, we can help.
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