Participating in MINExpo is an exciting opportunity. It’s a chance to showcase your knowledge, skills, and innovative products to a large audience of industry professionals. Preparing for the event involves considerable time, effort, and investment—especially when it comes to shipping your trade show materials to the venue.
While you may be familiar with standard freight shipping, the process for MINExpol is more specialized, particularly for first-time exhibitors. If you’re getting ready to ship your booth to MINExpo, here’s everything you need to know to make the process smooth and successful.
When planning to ship your materials to MINExpo, it’s important to understand the key players involved in the logistics process. These include the general contractor, the convention center, and your trade show shipping provider.
GES typically serves as the official general contractor for MINExpo. Their responsibilities include managing the show’s setup and teardown, as well as serving as the event’s designated carrier. While you have the option to ship your materials through GES, you can also partner with a specialized trade show shipping company, such as Diversified Transportation Services, for more customized logistics support.
This year, MINExpo is being held at the Las Vegas Convention Center. This is where all exhibitor materials will be delivered and staged before being moved to your booth.
Trade show shipping companies are logistics professionals who specialize in transporting exhibit materials. They manage both inbound and outbound freight for events like MINExpo, serving as your main point of contact to help ensure your materials arrive at their destination on time.
As you get ready for MINExpo, there are several important steps to take to ensure a smooth shipping experience. Key tasks include preparing your packaging, updating your shipping labels, and reviewing the exhibit manual for essential shipping details.
Before sending your freight to MINExpo, it’s vital to check the quality and durability of your shipping containers, such as crates and pallets. These should be strong enough to handle heavy handling and keep your materials protected throughout the shipping process.
To avoid last-minute surprises on the show floor, prepare a list of often-overlooked but useful supplies. Consider packing the following items:
Clear, complete labeling is key to ensuring your shipment reaches your booth without issues. Each shipping label should include:
There are two main ways to generate your shipping labels for MINExpo:
Tip: Always remove outdated labels and affix the new ones clearly on all sides of each crate or pallet.
The MINExpo exhibit manual is your go-to resource for all shipping and logistics requirements. You can locate the most current version by searching for MINExpo on the GES website.
The manual typically includes:
As you prepare your booth for MINExpo, one important decision is how you’ll ship your materials—either to the advance warehouse or directly to the show site.
The advance warehouse is a designated storage facility made available by the event organizer roughly 6–8 weeks before the show. Shipping to the warehouse allows your freight to arrive early and be securely stored. When the official move-in period begins, event staff will deliver your materials directly to your booth space—saving you time and stress on arrival day.
This is a great option for exhibitors who want to plan ahead and ensure everything is in place well before the show begins.
Shipping direct-to-show is exactly how it sounds, you will be shipping your products a few days before the show starts. This method is often chosen when exhibitors want to minimize the time their materials spend in transit or when they have last-minute additions or changes to their booth setup.
Check out the comparison image below to weigh the pros and cons of each method:
Getting ready for MINExpo involves a lot—especially when it comes to shipping. At DTS, we make trade show shipping easy. We manage your shipments anywhere in the U.S., help plan your move-in, take care of move-out paperwork, and support you every step of the way.
Want to learn more? Check out our Guide to Trade Show Shipping.
📞 Call us at (310) 521-1200 or click the button below for a quote for your MINExpo shipment.
Whether you're a company looking to improve one facet of your supply chain, your entire supply chain, or simply looking for a transportation and logistics consultation, we can help.
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Torrance, CA 90502